Finance closed the month by hand
Invoices, expenses and payroll arrived from different places, so the monthly close depended on one person reconciling exports rather than on the system.
Enterprise · Gambit Gulf Contracting
One platform for an entire contractor
Gambit Gulf runs horizontal drilling, micro-tunneling and pipeline crossings across the Eastern Province. Their finance, HR, fleet and project data lived in separate systems and a long chain of spreadsheets. We replaced all of it with a single platform their whole company works in.
- 84 modules in one system
- ZATCA Phase 2 built in
- Arabic and English
- Client
- Gambit Gulf Contracting
- Sector
- Infrastructure & contracting
- Delivered
- 2026 — in production
- Services
- Custom software, Web, Cloud
Project at a glance
The situation
Four systems, and a spreadsheet holding them together
Like most contractors of their size, the company had grown faster than its systems. Each department solved its own problem, and the gaps between them were being filled by hand — which is manageable at ten projects and impossible at fifty.
01 02 Equipment had no single record
Assets, breakdowns, maintenance and assignment lived in separate sheets, so nobody could say what a machine had cost or when it was last serviced without asking three people.
03 Payroll started from paper
Attendance came in from sites on sheets, leave was approved in messages, and every allowance and deduction was applied manually before the WPS file could be produced.
04 Compliance was a separate job
ZATCA e-invoicing, GOSI, iqama and certificate expiry were each tracked outside the systems that created the underlying records.
What we built
A single system for every department
Built module by module and released in stages, so the company kept working while each area moved across.
Full accounting core
Chart of accounts, journal entries, cost centres, receivables and payables, bank accounts and reconciliation, petty cash, and VAT returns produced from the ledger itself.
ZATCA Phase 2 invoicing
Invoices generated, stamped and archived inside the same flow that records the work, with a dedicated VAT ledger and its own ZATCA configuration per entity.
HR and payroll
Employees, contracts, attendance, timesheets, leave requests, loans and advances, allowances, recruitment and sponsorship transfers — feeding payroll runs and expiry alerts for iqama and certificates.
Projects, contracts and tenders
Tenders, quotations, estimation, contracts, project planning, permit reports, crossings and job completion, with client statements of account drawn from the same records.
Assets, fleet and maintenance
Asset register and categories, equipment assignment, breakdowns, workshop jobs, preventive maintenance schedules and checklists, and TÜV certificate tracking.
Procurement and inventory
Material requests, purchase orders, supplier invoices and stock, connected to the projects and cost centres the spend belongs to.
What changed
One set of records, and a system that enforces the rules
The change is structural rather than cosmetic: the same transaction now updates finance, stock and the project it belongs to, and compliance is produced by the system instead of assembled alongside it.
- Month-end works from live ledgers instead of exported spreadsheets
- Every asset carries its own cost, assignment and maintenance history
- Payroll runs from attendance already captured in the system
- Permissions, approval limits and a full audit trail apply to every record
- 84
Modules replacing separate tools and sheets
- 129
Database tables behind one shared record
- 1
Source of truth for every department
Built with
Chosen for a system this size to stay maintainable for years, and to be handed over without lock-in.
- Frontend
- Next.js
- React
- TypeScript
- Tailwind CSS
- React Query
- Backend
- Node.js
- Express
- Drizzle ORM
- Zod
- Swagger
- Data & jobs
- PostgreSQL
- Redis
- BullMQ
- Socket.io
- Documents & reports
- PDFKit
- ExcelJS
- Editor.js
- QR & barcode
Running your company on four systems and a spreadsheet?
That is exactly where this project started. Tell us where your numbers stop matching and we will show you what one platform would look like.